The Town of Wadena will not forward any anonymous communications to Council or staff. All correspondence must provide contact information for follow-up.
It is important to note that letters addressed specifically to Mayor and Council are included under Correspondence on a council agenda and that once they are received they are public documents. Correspondence only to the Mayor is given directly to the Mayor and may not necessarily be presented at a meeting or on an agenda. All correspondence is opened and handled by administration.
Letters are opened and circulated to a lead staff member for follow-up and response. Letters addressed to Mayor and Council are circulated to them for review.
Letters marked CONFIDENTIAL on the outside of the envelope AND addressed to Mayor AND Council will be presented in an in-camera session of a Committee of the Whole at a Regular Meeting of Council.
If the contents of a letter marked confidential are not deemed confidential under the Local Authority Freedom of Information and Protection of Privacy Act (LAFOIP), the letter may still be deemed public information. Letters received that are perceived to contain confidential information under LAFOIP, may have portions redacted from public view and may be discussed in-camera.
Correspondence is posted as part of the Council Meeting package in the Agenda Center on the Town website. The personal information contained in a letter to Mayor and Council is collected under the Local Authority Freedom of Information and Protection of Privacy Act(LAFOIP) and will be used only to respond to the letter writer. This means that while your name will appear on the letter, your contact information (mailing address, telephone number, etc.), under LAFOIP, will be blocked from the public.