Town of Wadena Council Meeting

Agenda

April 5, 2021 6:00 pm

Wadena Community Legion Hall, 254 Main St N, Wadena, SK

1.

Call to Order

2.

Adoption of Agenda

RECOMMENDATION:
THAT the agenda be approved as presented, and a copy attached hereto.
3.

Adoption of Minutes


3.I.

Council Meeting - March 8, 2021

RECOMMENDATIONS:
THAT the minutes of the meeting of council held on March 8, 2021 be approved as presented.
3.II.

Special Meeting - March 10, 2021

RECOMMENDATIONS:
THAT the minutes of the special meeting of council held on March 10, 2021 be approved as presented.
4.

Correspondence

RECOMMENDATION:
THAT the correspondence received from Canadian Union of Postal Workers regarding their Delivering Community Power campaign be recognized.
5.

Committee Minutes/Reports

5.I.

Committee of the Whole


5.I.i.

Committee of the Whole Meeting - March 15, 2021

RECOMMENDATION:
THAT the minutes of the Committee of the Whole meeting held on March, 2021 be approved as presented.
5.I.ii.

Committee of the Whole Budget Meeting - March 25, 2021

RECOMMENDATION:
THAT the minutes of the Committee of the Whole budget meeting held on March 25, 2021 be approved as presented.
5.I.iii.

Committee of the Whole Meeting - March 29, 2021

RECOMMENDATION:
THAT the minutes of the Committee of the Whole meeting held on March 29, 2021 be approved as presented.
5.II.

Other Reports

RECOMMENDATION:
THAT the following reports be received and accepted as information:
  • North East Area AGM Election 2021
  • Central Regional Landfill WMA Minutes Feb 22, 2021
  • Central Regional Landfill WMA Minutes Mar 3, 2021
  • Occupational Health Committee Minutes Jan 18, 2021
  • Occupational Health Committee Minutes March 11, 2021
  • Water Treatment Plant Data Sheet March 2021
  • Building Permit Report Q1.

5.II.i.

Northeast Area Transportation Planning Committee

5.II.ii.

Central Regional Landfill WMA

5.II.iv.

Water Treatment Plant Data Sheet

5.II.v.

Building Permit Report Q1

6.

Finance

6.I.

Budgetary Control Report

RECOMMENDATION:
THAT the detailed unaudited financial statement for the period ending March 31, 2021 be received and accepted as presented and a summary attached hereto.
6.II.

Accounts Payable Cheque Registry

RECOMMENDATION:
THAT payment of the accounts represented by cheques #22832 to #22876 and #829-Man to #854-Man totalling $102,612.58, and payroll vouchers #1884 to #1913 totalling $36,624.19, be approved as presented and the payment registers for all payments attached hereto.
6.III.

Bank Reconciliation

RECOMMENDATION:
THAT the bank reconciliation report as of February 28, 2021 be received and accepted as information.
7.

Motions

7.I.

Administration Reports

COMMITTEE OF THE WHOLE RECOMMENDATION: 
THAT the following administrative reports be received and accepted as information:
  • Community Recreation Coordinator Report March 2021
  • Manager of Works and Operations Report March 2021
  • Manager of Finance Report March 2021
  • Chief Administrative Officer Report March 2021.
7.II.

Garbage Can Quotes

COMMITTEE OF THE WHOLE RECOMMENDATION:
THAT four garbage cans be purchased from Global Industries and funded in part by remaining 2020-21 Saskatchewan Lotteries funds.
7.III.

Municipal Grant Allocation

COMMITTEE OF THE WHOLE RECOMMENDATION:
THAT $15,000 be approved for the 2021 Municipal Grant and allocated as follows:
• Wadena School of Dance - $8,000
• Wadena Curling Club - $3,000
• Wadena Players Theatre - $4,000 with free storage for one year.
7.IV.

HR Terms of Employment Draft Policies

COMMITTEE OF THE WHOLE RECOMMENDATIONS:
THAT Policy No. HR-TOE01 Equal Employment Opportunities be approved as presented.

THAT Policy No. HR-TOE02 Letter of Offer and Terms of Employment be approved as presented.

THAT Policy No. HR-TOE03 Probationary and Trial Periods (OOS) be approved as presented.

THAT Policy No. HR-TOE04 Salary Grid Increment Progression (OOS) be approved as presented.

THAT Policy No. HR-TOE05 Personnel Records be approved as presented.

THAT Policy No. HR-TOE06 Employee Payroll Records be approved as presented.
7.V.

Code of Ethics Bylaw

COMMITTEE OF THE WHOLE RECOMMENDATION:
THAT Administration be authorized to draft a revised Code of Ethics bylaw which accommodates both investigative options presented in the Government Relations template.
7.VI.

Well 4 Rehabilitation

COMMITTEE OF THE WHOLE RECOMMENDATION:
THAT up to $8000 for well 4 rehabilitation be approved.
7.VII.

VFD Installation at Well 4 & Well 6

COMMITTEE OF THE WHOLE RECOMMENDATION:
THAT up to $6,900 be approved for the installation of VFD’s at well 4 and well 6.
7.VIII.

Sign Camera - Highways 5 & 35

COMMITTEE OF THE WHOLE RECOMMENDATION:
THAT the Sign Camera at Highways 5 & 35 report be received as information and that installation of a sign camera is not pursued at this time due to cost.
7.IX.

Fees & Charges: Schedule F Revision

COMMITTEE OF THE WHOLE RECOMMENDATION:
THAT the revised Schedule “F” to Fees and Charges Bylaw No. 2021-01 be approved as presented.

8.

New Business/Discussion Items

8.I.

Wadena & District Museum Appointments

8.II.

Discretionary Use - Leslie Cleaning Services

8.III.

Job Description Revision

8.IV.

2021 Out-of-Scope Salary Grid

8.V.

Request for Utility Adjustment

8.VI.

Waterworks Compliance Inspection

8.VII.

Waterworks Compliance Inspection - Source

8.VIII.

Sign Corridor Application

8.IX.

COVID Facility Operations

9.

In Camera Items

RECOMMENDATIONS:
THAT the current meeting of council be suspended at _____ pm to proceed in camera as a Committee of the Whole to discuss confidential matters in accordance with The Municipalities Act.

THAT the in-camera session as a Committee of the Whole conclude at _____ pm and the regular meeting of council resume.
10.

Adjourn