Town of Wadena Council Meeting

Agenda

January 25, 2021 6:00 pm

Wadena Community Legion Hall, 254 Main St N, Wadena, SK

1.

Call to Order

2.

Adoption of Agenda

RECOMMENDATION:
THAT the agenda be approved as presented, and a copy attached hereto.
3.

Adoption of Minutes

RECOMMENDATION:
THAT the minutes of the meeting of council held on January 11, 2021 be approved as presented.
4.

Committee Minutes/Reports

4.I.

Committee of the Whole

RECOMMENDATIONS:
THAT the minutes of the Committee of the Whole Budget meeting held on January 14, 2021 be approved as presented.

THAT the minutes of the Committee of the Whole meeting held on January 18, 2021 be approved as presented.

4.II.

Administration Reports

RECOMMENDATION: 
THAT the following administrative reports be received and accepted as information:
  • Community Recreation Coordinator Report January 2021
  • Manager of Works and Operations Report January 2021
  • Manager of Finance Report January 2021
  • Chief Administrative Officer Report January 2021.
4.III.

Other Reports

RECOMMENDATION:
THAT the following reports be received and accepted as information:
  • North East Area Transportation Planning Committee Chairman's Message
  • 2020 EMO Year End Report
  • Wadena & District Fire Association Minutes January 6, 2021
  • Wadena & District Fire Association Minutes - Budget January 6, 2021

4.III.i.

Northeast Area Transportation Planning Committee

4.III.ii.

Emergency Measures Organization

4.III.iii.

Wadena & District Fire Association

5.

Finance

5.I.

Budgetary Control Report

RECOMMENDATION:
THAT the detailed unaudited financial statement for the period ending December 31, 2020 be received and accepted as presented and a summary attached hereto.
5.II.

Accounts Payable Cheque Registry

RECOMMENDATION:
THAT payment of the accounts represented by cheques #22721 to #22757 and #753-Man to #779-Man totalling $188,642.44, and payroll vouchers #1805 to #1819 totalling $17,910.41, be approved as presented and the payment registers for all payments attached hereto.
6.

Motions

6.I.

Budget Meeting Date Change

COMMITTEE OF THE WHOLE RECOMMENDATION:
THAT the budget meeting on February 18, 2021 be rescheduled to February 25, 2021. 
6.II.

Recreation Use and Allocation Policy Draft

COMMITTEE OF THE WHOLE RECOMMENDATIONS:
THAT RC-001 Recreation Facility Use, Booking and Allocation Policy be adopted as presented.

THAT the revised Schedule “F” to Fees and Charges Bylaw No. 2021-01 be approved as presented.
6.III.

Aquatic Centre Upgrade Engineering Services RFP

COMMITEE OF THE WHOLE RECOMMENDATIONS:
THAT the submissions received for Request for Proposals for Engineering Services for the Aquatic Centre from the following firms be acknowledged:
• Associated Engineering
• McGinn Engineering Ltd.

THAT the Engineering Services for the Wadena Aquatic Centre Upgrade be awarded to McGinn Engineering Ltd.

7.

New Business/Discussion Items

7.I.

Cemetery Committee Appointment

7.II.

Bird and Pest Control Proposal

7.III.

Occupational Health & Safety Policy Draft

7.IV.

Sign Corridor Application

7.V.

Ball Diamond Sponsorship

7.VI.

Wadena Composite School Fitness Centre Use

7.VII.

COVID Facility Operations

7.VIII.

Authorization for Non-Budgeted Item

7.IX.

Water Quality and Compliance Annual Notice to Consumers

8.

In Camera Items

RECOMMENDATIONS:
THAT the current meeting of council be suspended at _____ pm to proceed in camera as a Committee of the Whole to discuss confidential matters in accordance with The Municipalities Act.

THAT the in-camera session as a Committee of the Whole conclude at _____ pm and the regular meeting of council resume.

9.

Adjourn